EXHIBITOR INFO

Outdoor Exhibit Spaces

• 35′ x 30′
• 35′ x 40′
• 35′ x 45′
• 35′ x 50′
• Some Additional Sizes available
• Electricity available in some areas and arrangements must be made prior to the show.
• The electrical cost is outlined in the contract.

Booth Setup

• When all fees have been paid and forms filed with the Big Iron Farm Show Office, exhibitors may set up using the following guidelines:
• FREE use of our forklifts available for move-in on a first-come, first-served basis during setup hours.  You will need to go to the Information Building and request a lift driver and sign liability waivers.
• Setup dates:
  • Starts: Tuesday, September 2nd
• Setup hours:
  • 8:00 a.m. to 3:00 p.m. weekdays
  • 8:00 a.m. to 10:00 pm (noon) Saturday, September 6th
  • NEW: There will be no lifts on Sunday, September 7th!!

Booth Teardown

• Absolutely NO TEARDOWN can begin prior to 4:00 pm on Thursday, September 11, 2025. This even includes the literature at your booth. No tear down of booth display or products is allowed. No hauling of boxes and equipment to vehicles is allowed. Your booth must remain completely intact until 4:00 pm and not a minute earlier. Big Iron officials will be monitoring the teardown of your space. If you are tearing down prior to 4:00 pm, you will be fined a fee of $200 and the company will lose their first right of refusal for the next year. Show hours are from 9:00 am – 5:00 pm Tuesday and Wednesday and 9:00 am – 4:00 pm on Thursday.    There are NO EXCEPTIONS to this rule.
• FREE use of our forklifts available for teardown on a first-come, first-served basis on Thursday, September 11th 4 PM until dusk, Friday, September 12th, all day, and Saturday, September 13th until 10:00 am. Check-in at our Information Building to get on the list for forklifts.

Exhibitors are required to have insurance that meets the following criteria on file with the Big Iron Farm Show office prior to setup:

• Certificate of Insurance with limits of liability of $1,000,000 per occurrence
• The certificate must name Big Iron Farm Show and Red River Valley Fair Association as the certificate holder (Your contract will include more detail)
• Big Iron Farm Show must be added as additionally insured

You can get more information in your Eventhub portal.

Trailers are NOT ALLOWED to be parked outside of any gate (i.e. Gate 3). Trailers are NOT ALLOWED to be parked along the fence line along Main Avenue. Any trailer that is parked in front of any gate/ fence line, will be assessed a charge of $500/day.

Trailers not part of your exhibit space, must be off grounds and parked in the East gravel lot, on the East side. The East lot is the gravel lot, north of the Red River Valley Fair Campground.

All exhibitors must check-in on Monday before Big Iron to receive their exhibitor packet.  Check-in is located at the Information Building in front of Butler Arena. All packets must be picked up by 5:00 PM.

You can now list your name tag request on eventhub while you are registering.  If you need any changes to your request, please contact Emily Grunewald BEFORE August 21, 2025. Name tags are not required!

Shipments and deliveries will not be accepted until after September 2nd. Any shipments received prior to September 2nd will be charged a storage fee of $50/day per box/equipment. All shipments must be clearly labeled with booth number and exhibitor’s company name.

PHYSICAL ADDRESS:

Big Iron Farm Show
Company Name, Booth Number
1805 Main Ave. West
West Fargo, ND 58078

Camping

Camping is available on a first come, first served basis at the campground located directly East of the show grounds.

Hotel

Various hotels in the Fargo-Moorhead community offer special Big Iron Farm Show rates. Hotels with Big Iron Farm and Construction Show rates can be found here – 2025 rates coming soon

Please visit Visitor Info for more information.