EXHIBITOR INFO

REASONS TO MARKET YOUR BUSINESS
AT BIG IRON FARM

· 70,000 attendees ·
· National and International presence ·
· 3 days of events and exhibits ·
· The power of face-to-face communication ·

INTERESTED?

Without doubt, the Big Iron Farm Show is the show that connects buyers and sellers in agriculture. Since its inception in 1980, this show has grown from a farm equipment show to an international venue showcasing everything new in agriculture.

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MORE INFORMATION

Deadlines

DECEMBER 1, 2019 – DEPOSIT

$100 deposit per booth space must be received at the Big Iron Farm Show Office

JANUARY 1, 2020 – RELEASE OF SPACE

Booth space will be released if prior exhibitors failed to submit $100 deposit per booth space by December 1, 2019

FEBRUARY, 2020 – CONTRACTS MAILED

Contracts will be mailed to all exhibitors who have submitted a $100 deposit per booth space.  Sign and return contract by April 1, 2020

APRIL 1, 2020 – CONTRACTS, PAYMENT & INSURANCE DUE

All contracts must be signed and returned to the Big Iron Office by April 1, 2020.

Final payment is due.

Certificate of Liability Insurance listing the Big Iron Farm Show as additionally insured must be on file with the current 2020 show dates of September 15-17, 2020.

JULY 1, 2020 – INFORMATION DUE

All information must be received or space will be forfeited.

AUGUST 20, 2020 – NAME BADGE FORM DUE

Name badge request form is due.

You can find the forms on our Downloadable Forms page.

SEPTEMBER 3, 2020 – GRAIN BIN SETUP

All exhibitors that are setting up grain bins can setup between September 8-10, 2020.  No setup of bins can take place on Monday, September 14, 2020.

If you have a large piece of equipment that needs additional setup assistance, please contact Emily Grunewald, Exhibit Coordinator, to make special arrangements.

SEPTEMBER 3, 2020 – SHIPMENTS

Big Iron will start accepting shipments for booths. Please make sure to have them labeled with your name and booth number as well.

If you have a large shipments that needs additional assistance, please contact Emily Grunewald, Exhibit Coordinator, to make special arrangements.

SEPTEMBER 6, 2020 – FOOD BUCK ORDER FORM & GOLF CART LICENSE FORM DUE

Food Buck form due.

Golf Cart license due.

You can find the forms on our Downloadable Forms page.

SEPTEMBER 23, 2020 – ALL EQUIPMENT REMOVED

All equipment must be removed from the Red River Valley Fairgrounds by Monday, September 23, 2020 by 8:00 am. Equipment left after this date will be charged a daily storage fee of $50.00 – per day – per piece of equipment. This includes the parking lot area North of the Campground and ALL property owned by the Red River Valley Fair Association.

2020 SHOW — RENEWAL CARDS WILL BE AVAILABLE AT A LATER DATE

Indoor Exhibits

2020 Booth Size
  •  8′ x 10′ – $500
  • Includes:
    • draping on back and sides
    • one table
    • two chairs
    • 110v electricity
Booth Setup
  • When all fees have been paid and forms filed with the Big Iron Office, exhibitors may set up using the following guidelines:
  • Prior to setup, check-in at the Big Iron Farm Show Office located in the lobby of the Schollander Pavilion
  • Setup date
    • Monday, September 14th, 2020 from 9:00 am – 5:00 pm
    • All indoor exhibitors must be set up by 5:00 pm.
Booth Teardown
  • Absolutely NO TEARDOWN can begin prior to 4:00 pm on Thursday, September 17, 2020. This even includes the literature at your booth. No tear down of booth display or products is allowed. No hauling of boxes and equipment to vehicles is allowed. Your booth must remain completely intact until 4:00 pm and not a minute earlier. Big Iron officials will be monitoring the tear down of your space. If you are tearing down prior to 4:00 pm, you will be fined a fee of $100 and the company will lose their first right of refusal for the next year. Show hours are from 9:00 am – 5:00 pm Tuesday and Wednesday and 9:00 am – 4:00 pm on Thursday. There are NO EXCEPTIONS to this rule.
  • FREE use of our forklifts available for teardown on a first come, first served basis and Sept. 18, all day, and Sept. 19 until 11:00 am. Check-in at our Information Building to get on the list for forklifts.

Outdoor Exhibits

2020 Booth Size and Prices

Outdoor Exhibit Spaces are $.50 per square foot

  • 35′ x 30′ – $525
  • 35′ x 40′ – $700
  • 35′ x 45′ – $787.50
  • 35′ x 50′ – $875
  • Some Additional Sizes available upon request
  • Electricity available in some areas and arrangements must be made prior to the show.
  • Electrical cost is outlined in contract.
Booth Setup
  • When all fees have been paid and forms filed with the Big Iron Farm Show Office, exhibitors may set up using the following guidelines:
  • Prior to setup, check-in at the Big Iron Farm Show Office located in the lobby of the Schollander Pavilion
  • FREE use of our forklifts available for move-in on a first come, first served basis during setup hours
  • Setup dates:
    • Starts: Tuesday, September 8th
  • Setup hours:
    • 8:00 a.m. to 4:00 p.m. weekdays
    • 8:00 a.m. to 12:00 pm (noon) Saturday, September 12th
    • 8:00 a.m. to 12:00 pm (noon ) Sunday, September 13th
  • Other times are possible only by prior approval of the Big Iron Exhibit Coordinator
Booth Teardown
  • Absolutely NO TEARDOWN can begin prior to 4:00 pm on Thursday, September 17, 2020. This even includes the literature at your booth. No tear down of booth display or products is allowed. No hauling of boxes and equipment to vehicles is allowed. Your booth must remain completely intact until 4:00 pm and not a minute earlier. Big Iron officials will be monitoring the tear down of your space. If you are tearing down prior to 4:00 pm, you will be fined a fee of $100 and the company will lose their first right of refusal for the next year. Show hours are from 9:00 am – 5:00 pm Tuesday and Wednesday and 9:00 am – 4:00 pm on Thursday.    There are NO EXCEPTIONS to this rule.
  • FREE use of our forklifts available for teardown on a first come, first served basis and Sept. 18, all day, and Sept. 19 until 11:00 am. Check-in at our Information Building to get on the list for forklifts.

Insurance Requirements

Exhibitors are required to have insurance that meets the following criteria on file with the Big Iron Farm Show office prior to setup:

  • Certificate of Insurance with limits of liability of $1,000,000 per occurrence
  • Certificate must name Big Iron Farm Show and Red River Valley Fair Association as certificate holder (Your contract will include more detail)

You can get more information in your Exhibitor Manual or go to our Downloadable Forms page.

Trailer Parking

Trailers are NOT ALLOWED to be parked outside of any gate (i.e. Gate 3). Trailers are NOT ALLOWED to be parked along the fence line along Main Avenue or by the Case Building. Any trailer that is parked in front of any gate/ fence line, will be assessed a charge of $500/day.

Trailers not part of your exhibit space, must be off grounds and parked in the East gravel lot, on the tree line or East side. The East lot is the gravel lot, north of the Red River Valley Fair Campground.

Rules & Regulations

Exhibitors are required to adhere to the rules and regulations set by the Big Iron Farm Show.

You can get more information on the Rules & Regulations, go to the Downloadable Forms page.

Exhibitor Packet Information

Each exhibitor must pick up their Show Packet by Monday, September 7, 2020; prior to setting up their booth.  The Show Office is located in the lobby of the Schollander Pavilion.

Name Tag Forms

If you would like us to provide you and your staff with a name tag, please click Exhibitor Name Tags to download the name tag form.  All forms must be submitted by August 23rd in order to be processed.

Shipments and Deliveries

Shipments and deliveries will not be accepted until after September 3rd. Any shipments received prior to September 3rd will be charged a storage fee of $50/day per box/equipment. All shipments must be clearly labeled with booth number and exhibitor’s company name.

PHYSICAL ADDRESS:
1805 Main Ave. West
West Fargo, ND 58078

Exhibitor Camping/Accomodations

Camping

Camping is available on a first come, first served basis at the campground located directly East of the show grounds.

Hotel

Various hotels in the Fargo-Moorhead community offer special Big Iron Farm Show rates.

 

Please visit Visitor Info for more information.

APPLICATIONS & DOWNLOADS

2020 Application PDF2020 Exhibitor's Guide PDF

More information and downloads available on our Downloads Page.