EXHIBITOR INFO

2023 Booth Size and Prices

Outdoor Exhibit Spaces are $.55 per square foot

• 35′ x 30′ – $578
• 35′ x 40′ – $770
• 35′ x 45′ – $867
• 35′ x 50′ – $964
• Some Additional Sizes available upon request
• Electricity available in some areas and arrangements must be made prior to the show.
• The electrical cost is outlined in the contract.

Booth Setup

• When all fees have been paid and forms filed with the Big Iron Farm Show Office, exhibitors may set up using the following guidelines:
• FREE use of our forklifts available for move-in on a first-come, first-served basis during setup hours.  You will need to go to the Information Building and request a lift driver.
• Setup dates:
  • Starts: Tuesday, September 5th
• Setup hours:
  • 8:00 a.m. to 4:00 p.m. weekdays
  • 8:00 a.m. to 12:00 pm (noon) Saturday, September 9th
  • 8:00 a.m. to 12:00 pm (noon ) Sunday, September 10th
• Other times are possible only by prior approval of the Big Iron Exhibit Coordinator

Booth Teardown

• Absolutely NO TEARDOWN can begin prior to 4:00 pm on Thursday, September 14, 2023. This even includes the literature at your booth. No tear down of booth display or products is allowed. No hauling of boxes and equipment to vehicles is allowed. Your booth must remain completely intact until 4:00 pm and not a minute earlier. Big Iron officials will be monitoring the teardown of your space. If you are tearing down prior to 4:00 pm, you will be fined a fee of $100 and the company will lose their first right of refusal for the next year. Show hours are from 9:00 am – 5:00 pm Tuesday and Wednesday and 9:00 am – 4:00 pm on Thursday.    There are NO EXCEPTIONS to this rule.
• FREE use of our forklifts available for teardown on a first-come, first-served basis on Thursday, September 14th 4 PM until dusk, Friday, September 15th, all day, and Saturday, September 16th until 10:00 am. Check-in at our Information Building to get on the list for forklifts.

Exhibitors are required to have insurance that meets the following criteria on file with the Big Iron Farm Show office prior to setup:

• Certificate of Insurance with limits of liability of $1,000,000 per occurrence
• The certificate must name Big Iron Farm Show and Red River Valley Fair Association as the certificate holder (Your contract will include more detail)
• Big Iron Farm Show must be added as additionally insured

You can get more information in your Exhibitor Manual or go to our Downloadable Forms page.

Trailers are NOT ALLOWED to be parked outside of any gate (i.e. Gate 3). Trailers are NOT ALLOWED to be parked along the fence line along Main Avenue or by the Case Building. Any trailer that is parked in front of any gate/ fence line, will be assessed a charge of $500/day.

Trailers not part of your exhibit space, must be off grounds and parked in the East gravel lot, on the tree line or East side. The East lot is the gravel lot, north of the Red River Valley Fair Campground.

Exhibitors are required to adhere to the rules and regulations set by the Big Iron Farm Show.

You can get more information on the Rules & Regulations, go to the Downloadable Forms page.

Big Iron Packets will not be handed out at check-in this year.  All information for the check-in packet will be emailed to your company’s contact person.  It will be their responsibility to forward you and all information regarding the show.

If you would like us to provide you and your staff with a name tag, please click Exhibitor Name Tags to download the name tag form.  All forms must be submitted by September 1, 2023 in order to be processed.

Shipments and deliveries will not be accepted until after September 5th. Any shipments received prior to September 5th will be charged a storage fee of $50/day per box/equipment. All shipments must be clearly labeled with booth number and exhibitor’s company name.

PHYSICAL ADDRESS:
1805 Main Ave. West
West Fargo, ND 58078

Camping

Camping is available on a first come, first served basis at the campground located directly East of the show grounds.

Hotel

Various hotels in the Fargo-Moorhead community offer special Big Iron Farm Show rates. Click Here to View Hotel Information

Please visit Visitor Info for more information.